purchasing coordinator

Job Scope:

1. Procurement & Purchasing:
   • Source and purchase goods and services in a timely and cost-effective manner.
   • Review purchase requisitions and negotiate with suppliers for competitive prices, quality, and delivery schedules.
   • Process purchase orders, monitor delivery timelines, and track product receipt.
2. Vendor Management:
   • Build and maintain good relationships with suppliers and vendors.
   • Regularly evaluate supplier performance in terms of quality, price, and service.
   • Coordinate with vendors to resolve any delivery or quality-related issues.
3. Inventory Management:
   • Monitor stock levels and ensure optimal inventory.
   • Ensure proper documentation and records are maintained for all purchased goods.
   • Conduct regular stock checks and report discrepancies.
4. Budget Management:
   • Ensure purchases stay within the allocated budget.
   • Review purchase orders and invoices, ensuring they are aligned with budget and approval guidelines.
5. Reporting & Documentation:
   • Maintain accurate purchasing records and generate regular reports.
   • Prepare reports on stock levels, purchase trends, and supplier performance for management review.
6. Collaboration:
   • Work closely with various departments such as production, sales, and finance to align purchasing needs and requirements.

Job Requirements:

1. Educational Qualifications:
   • Diploma or ITE certification in Business Administration, Supply Chain Management, or a related field.
2. Experience:
   • Minimum 1-2 years of relevant experience in purchasing, procurement, or a similar role.
   • Familiarity with basic procurement processes, vendor management, and inventory control.
3. Skills & Competencies:
   • Strong negotiation skills and the ability to build relationships with vendors.
   • Good communication skills, both written and verbal.
   • Strong attention to detail and organizational skills.
   • Ability to work under pressure and meet deadlines.

Basic knowledge of Microsoft Office