Project Manager

Essential Duties and Responsibilities:

The Project Manager is pivotal in overseeing all aspects of construction projects from inception to completion, ensuring that they are delivered on time, within budget, and to the highest quality standards. This role requires a strategic approach to project management, where the Project Manager effectively coordinates resources, manages risks, and maintains strong relationships with clients, subcontractors, and suppliers.

With a deep understanding of construction processes and contractual obligations, the Project Manager is responsible for optimizing project budgets and ensuring compliance at every stage. They play a crucial role in minimizing costs while maximizing output and profitability. By developing and implementing project plans, the Project Manager identifies potential challenges early on and devises innovative solutions to mitigate these risks. Their proactive approach not only alleviates delays but also secures a competitive edge in the tendering process, increasing the likelihood of winning future projects.

Effective communication is a cornerstone of successful project management. The Project Manager establishes clear channels of communication among all stakeholders, ensuring that project expectations are understood and met. This transparency fosters trust and collaboration, resulting in improved client satisfaction and long-term partnerships. By aligning project objectives with the client’s vision, the Project Manager enhances the organization's reputation and encourages repeat business.

Moreover, the Project Manager is committed to maintaining high safety and quality standards on-site. They implement best practices and ensure that all operations are conducted safely and efficiently. By regularly monitoring project progress and performance metrics, they can make informed decisions that keep projects on track and uphold quality benchmarks.

In addition to managing current projects, the Project Manager takes an active role in mentoring and developing junior team members, fostering a culture of continuous improvement within the construction team. They encourage innovative thinking and adaptability to changes in the market or project requirements, ensuring that the team is well-prepared to tackle any challenges that arise.

Overall, the Project Manager is essential in driving project success and contributing to the broader business objectives of the organization. Their leadership and expertise not only safeguard the company’s interests but enhance its position in the construction industry as a reliable and leading provider of high-quality construction services.

Key Responsibilities:

· Prepare and Analyse Cost Estimates.

o Develop detailed cost estimates and quantities for construction projects, ensuring all relevant expenses are accurately captured and assessed against project requirements.

· Conduct Feasibility Studies.

o Carry out thorough feasibility studies and cost-benefit analyses to evaluate potential projects, helping stakeholders make informed decisions based on financial viability.

· Monitor and Report on Project Finances.

o Regularly track and report on project finances, including budgets, expenditures, and forecasts. Provide timely updates to management and stakeholders to facilitate proactive decision-making.

· Assist in Procurement Processes.

o Support the procurement team by drafting and reviewing tender documents, selecting appropriate suppliers, and negotiating contract terms that align with project goals and budgets.

· Validate Invoices and Assess Claims.

o Scrutinise invoices and assess claims for payment from contractors and suppliers, ensuring they align with contractual agreements and project deliverables before authorisation.

· Collaborate with Project Management and Engineering Teams.

o Work closely with project managers, engineers, and architects to interpret project specifications, drawings, and design changes, ensuring accurate cost reporting and compliance.

· Identify and Mitigate Risks.

o Continuously assess project costs to identify potential risks and develop mitigation strategies to address any financial uncertainties, aiming to minimise impact on the project timeline and budget.

· Maintain Accurate Records.

o Keep comprehensive and organised records of all financial transactions, including cost estimates, contracts, invoices, and project documentation, to ensure accountability and transparency.

· Oversee Project Activities.

o In the absence of the project manager, take the lead on overseeing project activities, ensuring that the team adheres to schedules, quality standards, and project specifications.

· Achieve Company's Targets.

o Work diligently towards achieving the organisation’s financial targets, aligning project outcomes with broader business objectives and enhancing profitability through effective cost management.

· Provide Advice on Cost Management.

o Offer expert advice and insights on cost management strategies, helping to refine project execution tactics and improve overall efficiency.

· Facilitate Communication with Stakeholders.

o Serve as a key point of contact for financial matters related to the project, ensuring clear communication between clients, contractors, suppliers, and internal teams.

· Champion Team Collaboration.

o Foster a collaborative team environment by encouraging open communication and knowledge sharing among team members and stakeholders, enhancing project outcomes and team cohesiveness.

· Manage Performance Metrics.

o Establish and monitor key performance indicators (KPIs) for the team’s activities, ensuring that performance aligns with organisational targets and project objectives.

Education and/or Work Experience Requirements:

· Bachelor’s degree in Construction Management, Quantity Surveying, or a related field.

· Relevant experience in construction cost management, with a focus on developing and leading project teams.

· Proficient in cost estimation software and familiar with construction contracts, with the ability to guide team members in the effective use of these tools.

· Excellent verbal and written communication skills, demonstrating the ability to effectively convey complex information to internal and external clients and stakeholders.

· Willingness to attend upgrading courses to enhance skills and knowledge, and to share insights with team members to foster a culture of continuous improvement.

· Strong leadership abilities, including the capacity to mentor and support junior staff, encouraging professional development and promoting best practices within the team.

· Ability to motivate and inspire team members to achieve project goals and maintain high standards of quality and efficiency.

· Must be able to work under pressure and meet deadlines while maintaining a positive attitude and providing exemplary client service.

· Possess the ability to work independently and carry out assignments to completion within the parameters of instructions given, prescribed routines, and standard accepted practices.

· Experience in performance management and the ability to set clear objectives for team members, monitor progress, and provide constructive feedback to enhance individual and team performance.