Human Resources Assistant

SUMMARY OF ROLE

The HR Assistant provides day-to-day administrative support to the Human Resources department to ensure smooth and efficient HR operations. This includes managing travel arrangements, issuing uniforms and Personal Protective Equipment (PPE), coordinating training and internship programs, supporting recruitment activities, handling onboarding and offboarding processes, and overseeing the issuance of stationery, office supplies, and pantry items.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Perform general HR administrative duties, including maintaining employee records and managing HR documentation.
2. Arrange business travel and accommodation for employees in accordance with company policies.
3. Prepare and issue offer letters and employment contracts for new hires.
4. Handle onboarding of new employees and ensure proper offboarding procedures for departing staff.
5. Issue uniforms and PPE and maintain inventory records to ensure timely and accurate distribution.
6. Manage issuance and inventory of stationery, office supplies, pantry items, and employee business cards.
7. Assist in coordinating training sessions and workshops, including logistics, scheduling, and participant tracking.
8. Support internship program coordination, including communication with educational institutions and intern onboarding.
9. Handle internal communications related to HR matters.
10. Support ad hoc HR projects and tasks as needed.

Minimum requirements

• Diploma or equivalent in Human Resources, Business Administration, or a related field.
• At least 1-2 years of experience in an administrative or HR support role is preferred.
• Strong organizational and time management skills.
• Excellent interpersonal and communication abilities.
• Proficient in MS Office (Word, Excel, Outlook).
• Familiarity with Timesoft HR system is an advantage.
• Ability to handle sensitive and confidential information with discretion.