Full-time Corporate Secretary cum Volunteer Manager

Over the years, NuLife has expanded the menu of services to adapt to the growing demands of the community. We have now evolved into a one-stop help centre, where we pride ourselves on being accessible and available to people from all walks of life, without barriers or pre-requisites.

NuLife is currently looking for a self-driven individual with an eye for detail to join our Team. As a Corporate Secretary cum Volunteer Manager at NuLife, you will be tasked with the following responsibilities.

Job Responsibilities

A) Corporate Secretary

1. Liaise with external Corporate Secretary

• Statutory corporate secretarial compliance matters (e.g. ACRA filing requirements; Amendments to Constitution)
• Updating, maintaining and safekeeping statutory registers and records

2. Liaise with Board of Trustees

• Coordinate AGMs and EGMs.
• Schedule Board and Committee meetings, including preparing/circulating all meeting logistics and administration.
• Attending to Appointments/Resignations of Board Members.

3. Ensure charity’s compliance with the Code of Governance for Charities and IPCs

• Prepare annual returns to Charity Portal.
• Facilitate application for renewal of IPC status.

4. Administrative

• Maintain and update organisational chart.
• Ensure proper safekeeping and updating of internal records and documents.

B) Volunteer Management

The volunteer manager oversees volunteer programmes and ensures they align with the charity's goals. Primary tasks include:

1. Recruit, train and manage volunteers to maximise their impact.

2. Provide guidance, resources and tools to staff and volunteers to ensure successful collaboration.

3. Assess available resources and manage budget for volunteer activities.

4. Generate reports and evaluate volunteer programme effectiveness to inform future decisions.

Technical Competencies

• At least 3 years of secretarial and administrative experience
• Preferably Degree/Diploma in Business Administration/Corporate Secretarial Certificates or equivalent
• Strong knowledge in Code of Governance for Charities and IPCs would be an advantage
• Proficient in Microsoft Office applications, particularly Microsoft Excel and Word

Core Competencies

• Good command of the English Language, in both speaking and writing
• Strong organisational and communication skills, as well as the ability to work well in teams
• Meticulous, able to multi-task and meet tight timelines
• Ability to work well under pressure
• Time management ability
• Good interpersonal skills to engage with multiple stakeholders
• Strong analytical, leadership and problem-solving skills

Interested applicants can submit their applications via "Apply Now". We thank all applicants for your interest and regret to inform that only shortlisted candidates will be notified.