Executive, Admin

Responsibilities:

• Administer new and renewal of employee’s Fixed Term and Re-employment contracts.
• Manage employee on-boarding, employee relations, grievance handling, exit management and etc.
• Communicate and engage employees and key stakeholders via formal and informal channels
• Keep track of staff confirmations and retention payments.
• Coordination of Annual or Bi-Annual screening (Drug Test, Audiometric, SATA, etc)
• Assist in ordering and issuance of uniforms/safety shoes/ PPE upon onboarding
• Submit e-invoices online and Issuance of Purchase Orders
• Coordinate with respective department on security clearance and access matters
• P-File update & Record – New Hires / Resignees
• Time Event –Closing dates, ETC manual time in/out recording and all other related
• To provide day-to-day support in broad-spectrum HR and Administrative functions
• Work pass matters (New applications, renewals, cancellation)
• Maintenance of Company’s property – e.g., office/ computer equipment, communications infrastructure, car park allocations etc.
• Manage and order stationery supplies
• Data Entry, Filing, and Document Organisation
• Assist in the organizing of various company activities, team building, employee care, etc.
• Attend to HR queries from employees and escalate (if necessary)
• Any other ad-hoc duties as assigned

Requirements:

• Diploma/Degree in Business Administration, Human Resource, or equivalent
• At least 3 years of relevant experience in a fast-paced environment
• Possess good organizational capabilities, with an eye for detail
• A team-player, thrives in ambiguous, fast-growing environment
• Excellent people and engagement skills with the ability to work with all levels of staff
• Knowledge on local manpower regulations to ensure statutory compliance will be an advantage
• Proficiency with HRIS, SAP and excel will be an advantage
• Excellent organizational, analytical, and problem-solving skills
• Ability to handle confidential data with discretion
• Working location at 501 Airport Road, with nearest MRT at Eunos or Tai Seng