Assistant Facilities Management Manager

Responsibilities

• Oversee and coordinate repairs and maintenance across the company’s facilities, buildings, and retail stores, working closely with Electricians, Technicians, and the Building Maintenance Manager.
• Conduct regular inspections of CCTV systems in company buildings and retail outlets to ensure security and operational efficiency.
• Manage and maintain security systems, including Biometric Access, Intruder Alarms, and other surveillance systems.
• Liaise with contractors and vendors to schedule and supervise building and store repair works, ensuring timely and cost-effective solutions.
• Oversee tenant management for company-owned facilities, addressing maintenance and repair requests while ensuring compliance with lease agreements.
• Handle administrative duties related to facility operations, including documentation, reporting, and vendor coordination.
• Develop and implement preventive maintenance plans to enhance the longevity and efficiency of facilities and equipment.
• Ensure compliance with workplace safety and building regulations, conducting periodic audits and addressing any issues proactively.
• Provide leadership and guidance to the facilities team, ensuring smooth day-to-day operations and fostering a culture of accountability.
• Perform any ad-hoc duties or responsibilities as assigned by management.

Requirements

• Diploma in Facilities Management, Building Services, or a related field.
• At least 3 years of experience in facilities management, with prior leadership or supervisory experience preferred.
• Proficient in Microsoft Office (Excel, Word, Outlook) with strong administrative and organizational skills.
• Strong problem-solving abilities and a proactive approach to maintenance and operational issues.
• Excellent communication and stakeholder management skills to liaise with vendors, contractors, and internal teams.
• Ability to multitask and work efficiently in a fast-paced environment.
• Bilingual in English and Chinese (to liaise with Chinese-speaking associates and vendors).
• A team-oriented mindset with the ability to lead and motivate staff effectively.
• Knowledge of workplace safety regulations and building compliance standards is a plus.