Administrative Secretary

Job Description

To assist the management team with office administration. In this role, you will be responsible for processing documents, maintaining databases, and liaising with the public. You may also be required to manage office supplies.

To ensure success as an administrative secretary, you should possess excellent communication skills and demonstrable experience in a secretarial role. Outstanding administrative secretaries are highly organized in performing a wide array of administrative duties, and generally being a helpful and positive presence in the workplace.

To be successful as an administrator, candidates should be professional, polite, and attentive while also being accurate. They should always be prepared and responsive, willing to meet each challenge directly. The administrator must be comfortable with computers, and general office tasks, and excel at both verbal and written communication. Most importantly, the administrator should have a genuine desire to meet the needs of others.

Responsibilities:

• Reporting to management and performing secretarial duties.
• Processing, typing, editing, and formatting reports and documents.
• Filing documents, as well as entering data and maintaining databases.
• Liaising with internal departments and communicating with the public.
• Directing internal and external calls, emails, and faxes to designated departments.
• Arranging and scheduling appointments, meetings, and events.
• Preparing facilities and arranging refreshments for events, if required.
• Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
• Screening phone calls and routing callers to the appropriate party.
• Using computers to generate reports, transcribe minutes from meetings, and create presentations.
• Observing the best business practices and etiquette.
• Maintain polite and professional communication via phone, e-mail, and mail.
• Other ad hoc duties.

Requirements:

• Bilingual in English and Chinese is a must.
• Diploma, equivalent or higher with relevant experience in administration support
• Excellent verbal and written English communication skills.
• Exceptional interpersonal skills.
• Ability to liaise internally and externally on administrative matters.
• Exceptional filing, recordkeeping, and organizational skills.
• Experience in the manufacturing industry is an advantage.
• Fresh graduates are also welcome.
• Salary S$2600-3600
• Singaporean, Singapore PR, and Malaysian only

Interested applicants, kindly forward your detailed resume indicating the earliest availability/notice period required, current and expected salary via email to: [email protected]

We regret that only shortlisted candidates will be notified.