About The Role
We're looking for a reliable and proactive Admin Assistant / Personal Assistant to support our management team and assist with daily operations. This role combines general office admin, executive support, and assistance with fund-related tasks such as investor documentation and compliance. It’s a great opportunity for someone organized, discreet, and eager to gain exposure to private equity real estate and fund management.
General Administrative Duties
- Provide executive support including calendar management, meeting coordination, travel arrangements, and expense tracking.
- Prepare meeting agendas, take minutes, and follow up on action items.
- Manage office operations, supplies, and vendor communications.
- Prepare reports, presentations, and correspondence on behalf of the management team.
- Handle general and clerical tasks such as e-mailing, mailing, scanning, copying and filing.
- Assist with basic HR tasks such as maintaining staff attendance and leave records, supporting recruitment processes and coordinating employee welfare activities.
- Responsible for office supplies, stationery and maintain office cleanliness and order.
- Assist in planning and organizing company events and meetings.
- Perform other administrative duties as and when assigned
Personal Assistant Duties
- Assist director with personal matters, errands, and scheduling.
- Ensure timely follow-up and reminders for both professional and personal commitments.
- Perform other duties as and when assigned
Fund Administration Support
- Assist in preparing fund-related documents including capital calls, distribution notices, and investor reports.
- Investor onboarding, maintain and update investor records and support KYC/AML documentation.
- Coordinate with external service providers such as fund administrators, auditors, legal and tax advisors.
- Support regulatory filings, compliance matters, and audit preparations.
REQUIREMENTS
- Candidates with a minimum GCE O level or Diploma qualification are encouraged to apply.
- 1–2 years of administrative or assistant experience is generally preferred.
- Proficient with Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Good communication skills (spoken and written).
- Flexible and adaptable to changing priorities
- Proactive, detail-oriented, and able to work independently