Senior / Admin Executive (1 year contract)

Operational admin

• Drafting service contracts
• Monitoring contract period for timely renewal
• Verification of therapist timesheets
• Generating service billing report
• Dissemination of monthly service invoices to external partners
• Reporting of indicators for Funder and Organisation (MOH quarterly reports, Monthly Dashboard, Quarterly Dashboard and OKR tracking)
• Coordinate staff training registration process (application and billing)
• Administrative and logistical support for Inservice training program
• Managing staff AHPC Continuing Professional Education system
• Attend to staff queries for administrative challenges encountered
• Engage with partner agencies for annual survey and delivery of appreciation gifts

Deployment/handover coordination

• Engage in therapist deployment discussions with therapy leads
• Documentation of deployment plans and schedule
• Communicate timelines and schedule of therapist hand overs and coverage dates with agencies point of contact

Project management/ Action Research/ Innovation

• Coordination of stakeholder meetings
• Consolidation of documents, legal or operational
• Submission of relevant documentation or application forms
• Tracking project milestones
• Assist in data collection (where appropriate)
• Basic data analysis

Service Quality

• Assist in Agency Engagement Plan development
• Monitor timelines and activities for Agency Engagement Plan
• Plan and schedule related activities such as agency meetings or staff meetings
• Assist in development of agency feedback survey(s)
• Consolidate feedback from agency or staff
• Work with therapy leads and manager for follow up plans for feedback received

Job requirement:

• Degree in business management.
• At least 5 years of working experience in general administrative work which include data and statistics.
• Added advantage if the incumbent has worked in public agencies or social service sector.
• Strong in organizational skill
• Good knowledge in IT application (e.g. MS Office)
• Analytical and meticulous.
• Driven and able to work under pressure in an evolving environment.
• Good interpersonal and communication skills.
• Has the mindset to improve organizational effectiveness and efficiency.