Project Coordinator / Project Manager (Event Industry)

Position Overview

We are seeking a capable and motivated Project Coordinator / Project Manager to join our team at CT Singapore. The ideal candidate should have a background in live events, audiovisual (AV) production, or technical project management. This position offers growth opportunities based on experience and future performance.

You will be responsible for coordinating and delivering a wide range of live events and technical projects across the Asia-Pacific region. This includes managing client relationships, overseeing technical and operational aspects, ensuring compliance and documentation, and leading/supporting on-site execution. The ideal candidate is resourceful, highly organized, technically inclined, and comfortable working both independently and as part of a fast-paced team. And deliver successful event.

Key Responsibilities

Project & Client Management

• Coordinate and deliver events from initial brief through to on-site execution and project close-out
• Act as the main point of contact for clients throughout the project lifecycle
• Attend client meetings, site recces, and technical planning sessions
• Support or lead project budgeting, quotations, and cost monitoring
• Maintain strong client relationships to foster repeat business

Technical & Operational Planning

• Recommend and prepare technical solutions and AV equipment lists
• Produce technical layouts and drawings using CAD/Vectorworks (advantageous)
• Coordinate freelance crew and technical show operators for events
• Manage logistics: crew scheduling, transport arrangements, and on-site substitutions
• Supervise on-site setup and teardown, ensuring smooth event execution

Documentation & Compliance

• Generate project paperwork: crew booking sheets, warehouse job files, risk assessments, method statements, and schedules
• Submit required certificates, permits, and supporting documents pre- and post-event
• Ensure compliance with health and safety procedures onsite and in-office

Team Collaboration & Support

• Liaise with internal teams, venues, vendors, and third-party contractors
• Interface with Admin and Project Assistants for vendor sourcing and paperwork coordination
• Support warehouse and equipment maintenance where necessary

Other Duties

• Travel across the region as required for project support
• Be available after hours and on weekends during active project periods
• Undertake any additional tasks assigned by the Project Director

Qualifications & Skills

• Experience in live events, AV, production, or project coordination/management
• Solid foundational knowledge of AVL systems (audio, video, lighting) and how they integrate on-site is a strong plus.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
• Working knowledge of CAD software (Vectorworks, AutoCAD, Sketch-Up) is a strong advantage
• Strong communication and interpersonal skills
• Highly organized with attention to detail and deadlines
• Ability to lead when necessary, and support when required
• Willingness to work extended hours and travel across APAC

Desirable Traits

· Strong problem-solving skills and ability to stay calm under pressure

· Excellent time management and ability to prioritize multiple tasks effectively