Procurement Executive - May 2025 start

At One World International School, our mission is to develop inquiring, compassionate, reflective lifelong learners who respect all cultures and care for our world. Our vision is that we aspire to be leaders in providing world-class quality and affordable education to all students with an emphasis on values, collaboration, creativity and service to others.

OWIS is looking at appointing a Procurement Executive who will be working closely with the various teams.

Key Responsibilities:

• Assists the Commercial and Procurement Manager in fulfilling procurement request from the campus and corporate office, be it capital expenditure or day-to-day items
• Works closely with the user department to understand their requirements
• Raises the procurement requests and approvals on behalf of the user department
• Complies to the negotiation guidelines of obtaining 3 quotes when the prices are above the threshold limit
• Assists the Commercial and Procurement Manager in negotiations with the vendors and reviewing the scope of work and payment terms
• Maintains the vendor database, reviews vendor satisfaction, and records gaps and areas of improvement for the future
• Ensures all vendor tickets are logged in the procurement system
• Maintains records of all requests, approvals, receipts and paymentsinquiries promptly and professionally.
• Tracks and collates the procurement requests from the all sources, such as the procurement software system and mail.
• Serve as the main contact for inquiries, addressing questions from stakeholders and staff.
• Provide accurate and comprehensive details about the school’s programs, facilities, and other processes.

Qualifications

• Diploma or degree in business administration or a related discipline.
• Prior experience in sales, customer service, or administrative roles; experience in the education sector is preferred.
• Proficiency in CRM tools, Microsoft Office Suite, and digital communication platforms.

Skills and Competencies

• Strong verbal and written communication skills, including the ability to communicate in multiple languages.
• Exceptional organizational and multitasking abilities.
• A customer-focused mindset with a talent for building positive relationships.
• Analytical thinking for tracking data and generating insights.
• Team player with effective collaboration skills.

Performance Goals

• Ensure timely and professional responses to inquiries, supporting high levels of customer satisfaction.
• Meet deadlines for administrative tasks and reporting.
• Contribute to enrollment targets through effective support and engagement.

Location: Punggol Campus