Human Resources Assistant

Essential Job Functions:

• Assist with the recruitment process: posting job ads, screening resumes, scheduling interviews, and coordinating communication with candidates.
• Maintain and update employee records and HR databases in accordance with legal and organizational requirements.
• Support onboarding processes for new hires, including preparing contracts, coordinating orientations, and processing documentation.
• Administers payroll (including checking timesheets, overtime hours and tax), benefits claims and leave to ensure timely and accurate execution.
• Administers staff training which include verifying training application forms, registering staff for the training, submitting training grant applications and monitoring the training progress by following up with training evaluation forms.
• Coordinates and liaises with training providers on the course schedules and registrations.
• Help organize training sessions, HR events, and employee engagement initiatives.
• Prepare HR-related reports as requested
• Respond to internal and external HR inquiries and direct them to the appropriate personnel.
• Ensure compliance with company policies and labor regulations.
• Perform general administrative duties such as filing, photocopying, and mailing.

Minimum Qualifications/ Job Experience:

• GCE O-Level or Diploma in Business, Human Resource or related field.
• Prior experience in an administrative or HR role is an advantage.
• Knowledge of HR practices and employment laws is preferred.
• Proficient in MS Office (Word, Excel, Outlook).
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Experience in the construction industry will be an advantage.
• Discretion and ability to handle sensitive information confidentially.