Admin Executive (Part-Time)

We are looking for a proactive and organized Admin Executive to support the smooth running of our people-related functions and programs. This part-time role plays a vital part in ensuring the efficiency of our Corporate Services team and delivering consistent professional experience for both internal and external stakeholders.

If you have a heart to serve in ministry, and enjoy creating order and supporting others, we would love to hear from you.

Key Responsibilities:

1. Human Resource Administration

• Maintain and update HR records, including employee databases, leave records, and personnel files (physical and digital).
• Provide support to employees in navigating the HR management system/app and serve as a helpdesk for HR-related benefit enquiries.
• Assist with payroll administration, ensuring all necessary supporting documentation is complete and accurate.
• Help coordinate employee engagement activities and training sessions.
• Assist in administering employee satisfaction surveys and compiling responses.
• Support recruitment processes, including job postings, interview scheduling, and documentation management.
• Coordinate logistics for internal meetings and external events, including refreshments and equipment setup.

2. Volunteer Management Administration

• Maintain a centralized volunteer database.
• Assist with volunteer recruitment, onboarding, and orientation.
• Ensure volunteers receive up-to-date materials and resources for their roles.
• Serve as a key point of contact for general volunteer inquiries and feedback.
• Assist in collecting volunteer assessments and feedback.
• Help organize volunteer recognition and appreciation initiatives.

Requirements:

• Diploma in Business Administration, Human Resources, or a related field.
• Minimum 2 years of relevant administrative experience.
• Strong organizational and multitasking skills.
• Good communication and interpersonal abilities.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Discretion and professionalism in handling confidential information.
• Experience with HR systems or volunteer management platforms is an added advantage.