Job Summary:
We are seeking a meticulous and reliable Accounts Executive / Senior Accounts Executive with experience in both Accounts Receivable (AR) and Accounts Payable (AP). The ideal candidate will be responsible for managing billing, collections, vendor payments, and ensuring all financial transactions are accurately recorded and processed in a timely manner.
Key Responsibilities:
Accounts Receivable (AR):
- Create and maintain new and existing customer database.
- Generate and issue customer invoices based on contracts or sales orders.
- Monitor accounts for timely receipt of payments.
- Perform regular account reconciliations and follow up on outstanding receivables.
- Communicate with customers to resolve billing issues and disputes.
- Creation of Credit Notes for price adjustment & stocks returns.
- Maintain accurate records of customer transactions and aging reports.
- Prepare monthly AR reports for management review.
Accounts Payable (AP):
- Review and verify supplier invoices, purchase orders, and delivery orders.
- Process vendor payments via online transfers, or other payment methods if any.
- Reconcile vendor statements and resolve discrepancies.
- Maintain an updated AP ledger and aging report.
- Ensure timely and accurate month-end closing for payables.
- Assist in processing staff expense claims.
General Accounting Support:
- Ensure all transactions are recorded in compliance with accounting standards.
- Assist with month-end and year-end closing activities.
- Support audits by preparing supporting documentation when required.
- Maintain weekly updates of forex exchange rates in inventory system.
- Maintain proper filing of financial documents and records.
- Ad hoc duties as assigned.
Requirements:
- LCCI or Diploma or Degree in Accounting, Finance, or a related field.
- 2–4 years of working experience in AR/AP roles.
- Proficiency in accounting software (e.g. Xero, MYOB, UNLEASHED etc.).
- Solid understanding of accounting principles and financial processes.
- Strong attention to detail and high level of accuracy.
- Good communication and interpersonal skills.
- Ability to work independently and manage multiple priorities.
- Strong Microsoft Excel skills (pivot tables, VLOOKUP, etc.).